FriendlyAgent Hugo
It reads, names and files your documents as soon as you drop them in.
Overview
This AI Employee receives the documents you drop into your client area, reads their content to identify them (invoice, quote, contract…), renames them consistently and files them, with no duplicates.
The problem
Documents scattered and poorly filed
An invoice arrives on a Tuesday, a contract the following Friday — and six months later, no one remembers where they were saved. That time spent searching is time no one ever bills for.
What the AI Employee does
Filing that happens as soon as you drop a file
You drop one or several files (PDF, images, Word or Excel documents) into your client area. The AI Employee reads their content, recognises the document type, renames them with the type, the date and the name of the other party, and files them in your secure space. A duplicate is spotted and ignored; a document it is unsure about is marked “To check” rather than filed at random.
Benefits
Filing that's always up to date
Every document finds its place automatically, with no manual work.
Zero minutes wasted searching
Your files are named and organized consistently — find any document in seconds.
Administrative work that disappears
Manual document sorting is no longer part of your day-to-day, or your team's.
You stay in control
When in doubt, the document is marked “To check” and you fix its type in one click.
How it works
Drop
You drop your files from your client area — several at once if you like, with per-file progress.
Reading and renaming
The AI Employee reads the content, identifies the document type and the other party's name, then renames the file.
Filing
The document is filed in your secure space with its status; duplicates are ignored and doubtful cases are marked “To check”.
Tools needed
- Nothing to connect: you drop your documents straight from your client area (no Gmail, Google Drive or API access is asked for)
- Your documents as PDF, image, Word, Excel or text files (15 MB maximum per file)
- Telegram, to be notified of each filed document (optional)
What's included in the setup
- Installation
- Personalized configuration
- Connection to your tools
- Preparing your tracking space
- Testing
- Going live
- Support until it's running smoothly
What's included in the subscription
- Hosting
- Maintenance
- Monitoring to keep it running smoothly
- Updates
- Support
- Fixes
- Standard technical costs, within normal usage limits
Pricing
€790
Setup
€89 / month
Monthly subscription
Frequently asked questions
Do I need to sort my documents before starting?
No. You drop your documents as they are; the AI Employee identifies and names them.
Could the AI Employee file something in the wrong folder?
It can happen. When it is not sure, it marks the document “To check” instead of guessing, and you can fix the type in one click.
Can I drop several documents at once?
Yes. You can select several and add more while they are being processed; each file has its own progress line. Accepted formats: PDF, images, Word, Excel, PowerPoint and text, 15 MB maximum per file. Archives (ZIP) are not accepted.
Ready to never search for a document again?
Hire Agent Hugo and keep every file within reach.
Contact us